Software solution

Inventory Management Software for Accurate, Multi-Location Stock

Know exactly what you have, where it is and when to reorder — across warehouses, stores and online channels.

What our inventory management software does

Inventory management software tracks every unit of stock from the moment it is ordered to the moment it leaves the building. Syntrix Inventory records goods-in, movements between locations, picks, sales and adjustments in real time, and uses that history to suggest what to reorder and when.

The goal is simple: fewer stock-outs, less money tied up in slow-moving products, and stock figures your team can trust without a weekend count.

Who it is for

  • Wholesalers and distributors with one or more warehouses and thousands of SKUs.
  • Retailers selling in store and online who need one stock figure across every channel.
  • Manufacturers managing raw materials, components and finished goods.
  • Businesses with regulated or traceable stock that need batch, lot, expiry or serial tracking.

Key capabilities

Multi-location stock

Warehouses, bins, stores and vans are all locations. Transfers are tracked in transit so stock never disappears between sites.

Barcode-driven workflows

Goods-in, put-away, picking, packing and stock counts run on handheld scanners or phones, cutting keying errors.

Purchasing and replenishment

Reorder points, min/max levels and demand-based suggestions generate draft purchase orders for review. Supplier lead times and pack sizes are taken into account.

Traceability

Batch, lot, expiry and serial numbers are captured at goods-in and followed through to the customer, making recalls and warranty checks straightforward.

Stock takes without shutting down

Cycle counts by zone or product class keep accuracy high without closing the warehouse for a full count.

Where it fits

Inventory can run on its own or as part of a wider system. Retailers often pair it with our POS software so store sales update stock instantly; manufacturers and distributors frequently use it as the stock engine inside our ERP software. Our logistics industry page covers warehouse-heavy use cases in more detail.

Implementation

We start by agreeing your location structure, product data and units of measure, then import opening stock, configure reorder rules and set up scanners. A pilot warehouse or store usually goes live first, followed by remaining sites. Where you need a bespoke workflow — for example kitting, cross-docking or 3PL billing — our custom software development team builds it on the same platform.

Next step

Request a demo and we will run through goods-in, picking and a cycle count on a handheld device, using sample products similar to yours.

    • At a glance

      • Platforms

      • Integrations

      • Pricing

      • Built for

        • Logistics

          Fleet tracking, driver apps, dispatch and warehouse software for logistics, courier and distribution companies that need live visibility and proof of delivery.

        • Retail

          POS, inventory and customer software for retailers with one or many stores: real-time stock, faster checkouts, loyalty and reporting across every branch.

        • E-commerce

          Custom e-commerce platforms, headless storefronts and back-office integrations for online retailers who have outgrown templates and manual order handling.

        • Manufacturing

          ERP, production planning, inventory and shop-floor software for manufacturers who want accurate costing, traceability and real-time visibility of production.

        • Restaurants

          Restaurant POS, kitchen display, online ordering and stock control software for cafés, restaurants and multi-site hospitality groups that need speed at peak times.

      Features

      Inventory Management Software features

      • Real-time stock levels

        Stock updates instantly on every receipt, pick, sale, transfer and adjustment.

      • Barcode and QR scanning

        Mobile scanning for goods-in, put-away, picking and counts.

      • Reorder suggestions

        Min/max, reorder points and demand-based suggestions produce draft purchase orders.

      • Batch, expiry and serial tracking

        Full traceability from supplier to customer for recalls and warranties.

      • Bin and zone locations

        Structured warehouse locations speed up put-away and picking.

      • Cycle counting

        Scheduled counts by zone or product class without closing operations.

      • Stock valuation

        FIFO, weighted average or standard cost valuation with period reports.

      Modules

      Modular by design — use what you need

      Start with the core and switch on modules as you grow. Every module is configurable to your processes.

      • Products and catalogue

        SKUs, variants, units of measure, barcodes and supplier data.

      • Warehousing

        Locations, bins, put-away, picking, packing and dispatch.

      • Purchasing

        Purchase orders, supplier management, goods-in and returns to supplier.

      • Transfers

        Inter-site transfers with in-transit tracking and receipt confirmation.

      • Stock control

        Adjustments, write-offs, cycle counts and full stock takes.

      • Analytics

        Stock turn, ageing, dead stock, fill rate and forecast accuracy.

      Benefits

      The difference it makes

      • Fewer stock-outs

        Reorder suggestions based on real demand keep popular items available.

      • Less cash on shelves

        Identify slow movers and dead stock before they become write-offs.

      • Higher accuracy

        Scanning and cycle counts keep system stock aligned with physical stock.

      • Faster fulfilment

        Guided picking by location shortens pick routes and reduces errors.

      Who it's for

      Designed for your team

      • Warehouse teams

        Scan-driven tasks on handheld devices with clear instructions.

      • Purchasing managers

        Data-driven reorder suggestions and supplier performance.

      • Store and e-commerce managers

        One stock figure across physical and online channels.

      • Finance teams

        Accurate valuation and reconciled stock movements.

      Integrations

      Connects with your tools

      • POS systems

        Store sales and returns update stock in real time.

      • E-commerce platforms

        Stock levels published to online stores and marketplaces.

      • Accounting and ERP

        Stock valuation and purchase invoices posted to finance.

      • Shipping carriers

        Labels, tracking numbers and dispatch confirmation.

      • Supplier EDI and APIs

        Electronic purchase orders and advance shipping notices.

      Documentation

      Technical information & deployment

      Deployment options

      The back office runs as a cloud web application on Azure or AWS. Warehouse apps run on Android handheld scanners, Android and iOS phones, or rugged tablets. Dedicated hosting in your own cloud subscription is available.

      Offline scanning

      Warehouse apps queue scans locally when Wi-Fi coverage is patchy, then sync as soon as a connection is available — useful for yards, cold stores and large sheds.

      Data security

      • Role-based access for warehouse, purchasing, finance and management users.
      • Encryption in transit and at rest, daily backups and point-in-time restore.
      • Every stock movement is recorded with user, device, time and reason code.

      Technical information

      ASP.NET Core APIs, SQL Server or PostgreSQL, React back office and cross-platform mobile apps. REST APIs and webhooks allow real-time stock updates to other systems.

      Onboarding

      1. Agree location structure, product data standards and units of measure.
      2. Import products, suppliers and opening stock; label bins if needed.
      3. Configure reorder rules and valuation method.
      4. Train warehouse staff on scanners and managers on reporting.
      5. Go live at a pilot site, then roll out to remaining locations.

        • Technology stack

          • ASP.NET Core

            ASP.NET Core is our default framework for secure web applications and REST APIs: fast, cross-platform and well suited to complex business logic and integrations.

          • React

            We build responsive, accessible React front ends for dashboards, portals and SaaS products, backed by clean APIs and a component library you can maintain.

          • PostgreSQL

            PostgreSQL is our open-source database of choice for SaaS platforms and cost-sensitive systems, with strong reliability, JSON support and vector search for AI features.

          • Android

            Native Android development with Kotlin and Android tooling for apps that need deep device integration, rugged handhelds or the latest platform features.

        Case studies

        Inventory Management Software in action

        • Retail Chain POS Modernisation

          How a 60-store retail chain replaced ageing on-premise tills with an offline-capable cloud POS, cutting checkout times by 35% and ending overnight price syncs.

        • School Group Digital Transformation

          How a five-school trust replaced six disconnected tools with one school management platform and parent app, cutting admin time on attendance and fees by around 40%.

        Portfolio

        Related projects

        • Modern POS System for a Regional Retail Chain

          A cloud-connected point-of-sale platform with offline tills, central pricing and real-time stock visibility, built for a 60-store retail chain replacing ageing on-premise terminals.

        • Manufacturing ERP Rollout

          A custom ERP for a mid-sized metal fabrication manufacturer, connecting sales orders, production planning, inventory, purchasing and finance in one system.

        • Fleet Logistics Tracking App

          A driver app and dispatch dashboard for a regional delivery company, with live vehicle tracking, digital proof of delivery and optimised route sequencing.

        What our clients say

        • We used to lose half a day's takings every time a store's broadband went down. Since the new tills went in, outages barely register, and head office can change a price at lunchtime and see it on every shelf-edge promotion by the afternoon.

        • Parents now have one app instead of four, and our office teams have stopped spending Monday mornings chasing absence calls. The migration was the part we worried about most, and the trial runs meant there were no surprises on go-live day.

        • The assistant resolves the repetitive how-do-I questions and hands everything else to us with a proper summary. Our agents spend their time on the tricky tickets now, and customers get answers at 2am without us adding a night shift.

        Services

        Services to tailor and extend it

        • Custom Software Development

          Custom software development for SMEs and enterprises: bespoke business systems, legacy modernisation and product builds, delivered by an experienced .NET, web, mobile and AI team.

        • ERP Development

          Custom ERP development for manufacturers, distributors and multi-site businesses: inventory, purchasing, production, finance and reporting in one system built around your processes.

        • Mobile App Development

          Mobile app development for iOS and Android using Flutter, .NET MAUI or native Swift and Kotlin — from product strategy and UX to App Store release and ongoing updates.

        FAQ

        Frequently asked questions

        • Can it manage stock across several warehouses and stores?

          Yes. Every warehouse, store, bin or van is a location with its own stock. Transfers are tracked while in transit and confirmed on receipt, and reporting can be viewed per location or consolidated.

        • Which scanners and devices does it support?

          The warehouse app runs on Android handheld scanners, standard Android and iOS phones, and tablets. Most common barcode formats are supported, including QR codes. We can advise on hardware if you are buying new devices.

        • Does it work with our POS and online store?

          Yes. It integrates with our POS software and with common e-commerce platforms, so sales in every channel reduce the same stock figure. Other systems can connect through the REST API.

        • How does the system decide what to reorder?

          You can use fixed reorder points, min/max levels or demand-based suggestions calculated from recent sales and supplier lead times. The system produces draft purchase orders for a buyer to review, so a person always makes the final decision.

        Guides

        Helpful reading

        See scanning and reordering live

        Request a demo and we will run goods-in, picking and a cycle count with products similar to yours.

        Request a Demo

        Request a demo and we will run goods-in, picking and a cycle count with products similar to yours.

        Contact

        Ready to talk about your project?

        Choose how you'd like to start — every enquiry gets a personal reply from a senior consultant within one business day.